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The Written Grant Proposal Your proposal should tell us as directly as possible about your organization, what you want to do, how you want to do it, how much you think it will cost, who is served by your project, and what segment of the population is principally served by your project. The Foundation staff does not provide preliminary advice on a proposal, indicate preliminary interest in a proposal, opine on the appropriateness of a proposal, offer advice on which of several proposals to choose, nor opine on the dollar amount appropriate for a given proposal. Letters of interest should not be sent. Other than a call to the Foundation's Wellesley office with procedural questions regarding the filing process itself, your first contact with the Foundation should be the completed grant application. We ask you to use the Grant Proposal Form available on this web site. There all the following items will be fully explained. The master application includes: the Cover Summary, the Organization Profile, the Organization Budget, the Proposal Narrative and the Project Budget. Also, a listing of corporations, foundations, and individuals being approached to fund the current proposal, with dollar amounts and indicating which sources are committed, pending, or anticipated. It also includes the IRS letter confirming tax-exempt status under section 501(c)(3) of the Internal Revenue Code, or, if a fiscal sponsor is used, a copy of their 501(c)(3) exemption along with a statement from them of accepting fiscal responsibility (the Fiscal Sponsor Contract which will be required by the Foundation is downloadable here); a current Board listing with relevant background information on the members including city or town of residence, positions held and other affiliations; a listing of principal staff people including relevant background information; a year-to-date financial statement; and finally, the most recent independent audit, or if none is available, the most recent tax filing. Your submissions should be sent to:
In addition you must submit three (3) hard copies, to the same address, and one electronic (email) copy, to: jsmith@ameliapeabody.org, of just each of the following elements of the master application: the Cover Summary, the Organization Profile, the Organization Budget, the Proposal Narrative and the Project Budget, as well as the listing of anticipated funding sources. For the email copy Microsoft Word and Excel documents are greatly preferred although compatible formats are acceptable. Your organization's name should appear in the subject line as well as in attachment titles. Please note that if you are unable to send the email copy you must submit seven (7) of the additional hard copies, instead of three, to the Foundation at the above address. We prefer that the hard copy submissions be stapled once with the Cover Summary on top, not otherwise bound or in a ring binder, slip cover or folder. Please do not include additional background information, such as lengthy program and facility descriptions, extensive organizational histories, publicity materials, newspaper clippings, brochures, flyers, and organizational videos, etc. If we need additional materials in order to fairly process your proposal we will ask you for them. Finally, please be advised that there are four filing deadlines during the year. The remaining deadline for 2008 is October 16. The deadlines for submissions for 2009 are January 27, April 21, July 28, and October 13. Although we would prefer to have the application in hand on the due date, a postmark by that date is also acceptable. Please check the FAQ page for current information as filing deadlines are subject to change.
Master Application (1) contains: Cover Summary
Hard Copy Applications (3, when also filing by email) and email attachments: Cover Summary |
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